JPW Are Recruiting a Full-Time PA

JPW Real Estate are hiring a full-time personal assistant to the directors and HR manager. Please see below for a description of the job specification and a general indication of duties. All applications are to be sent with CV to Amelia at:

Hours: 09.00 – 17.00 Monday to Friday

Salary: Up to £30,000pa (depending on experience)

Line Manager: Simon Wainwright/Rani Sahota

The role of PA to the Directors and HR manager at JPW Real Estate encompasses the following duties:

Personal Assistant Duties

• Assistance with Managing Director’s business and personal non-financial affairs.
• Secretarial and administrative support to other Directors.
• Answering the telephone and general reception work alongside staff
• Diary management
• Arranging meetings, travel arrangements, lunches, corporate entertainment and liaising with clients in relation to these events.
• Filing and archiving
• Reminding Directors of important tasks and deadlines (including Company filing dates)
• Assist with Company Financial administration

Office Duties

• Updating website news items, twitter feed, LinkedIn
• Opening and distributing post daily.
• Ensure all cheques are processed in line with Company procedure
• Ordering office Stationary and office supplies
• Assisting with compliance of ISO 9001:2001 management system
• Liaising with company suppliers
• Reconciling the company’s credit card accounts.
• Collating and maintaining professional staff expense claims on a monthly basis
• Maintaining and reconciling the head office petty cash
• Administer the Complaints Database

HR Manager Duties

• Maintain holiday and sickness records
• Maintain online HR database
• Responsible for liaising with line managers on end of probation period reviews, annual appraisals and training requirements.
• Implementing and maintain HR procedures, policies and systems.
• Responsibility for organising new employment process.
• Point of contact for all new employee questions.
• Updating and maintaining employee benefits.

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